Senior Production Coordinator
Perform, conduct and maintain efficient processes through responsibilities that include print production, fulfillment, machine/equipment operations and maintenance, mail distribution, shipping and receiving, warehouse management and inventory control.
Additional responsibilities include:
- Successfully utilize all office service center equipment and assist association staff with their fulfillment needs – printing, copying, binding, folding, mailing, cutting, shipping, receiving and more.
- Track and deliver print production activities and timelines that support the initiatives and objectives of the organization.
- Support staff with printing materials for mailing and/or in-person distribution. Print and bind publications, collate materials for kits and training. Prep and package materials for meetings and events.
- Support quality assurance for each print production or office service center job to verify the correctness, including layout, size, color and other related requirements. And, coordinate art files, proofs, and samples with necessary stakeholders for final review and approval.
- Process incoming/outgoing mail and packages, sorting and distributing appropriately and delivering mass mailings to the local USPS location. Receive incoming truck shipments. Employ expertise related to domestic postal regulations, UPS, FedEx and trucking company requirements.
- Process book and other membership orders from start to finish by receiving the online order forms, filling the request and mailing all in a timely and efficient manner.
- Order, manage and maintain accurate inventory of all materials, supplies, tools, swag, publications, handbooks, supplies, paper stock and other necessary materials to efficiently run and maintain the PSBA facility. Obtain quotes and make recommendations for cost-effective ordering, inventory maintenance and warehouse management
- Maintain all facility related equipment including the print production room, working with specific vendors and service providers as needed to uphold a well-run and efficient operation. Whenever possible, offer changes to improve Association efficiencies and green initiatives.
- Support the PASA-PSBA School Leadership Conference through the prepping and shipping of large format signage and exhibit components. This also includes proper unpacking upon return from the event as well.
- Serve as the point of contact for any on-site building related projects by providing access to the property or facility as needed, and supporting any ancillary needs required by the vendor(s) performing work on site.
Qualifications:
- Education and experience requirement: high school or GED with 1-3 years’ experience in print production OR successful completion of applicable associate degree or certification in graphics and printing technology.
- Proficient skills in Microsoft Word and Excel required. Experience using Adobe Photoshop and InDesign is a plus. Must be comfortable with the use of contemporary technology and software, with a desire to continue staying abreast of new technology and innovation related to the role.
- Foundational knowledge of printing technology is required, however, training on the specific equipment and systems used by the organization will be provided.
- Candidate should possess a strong desire to learn and grow knowledge.
- Strong organizational and time management skills required, with the ability to manage multiple priorities within strict deadlines. Demonstrated attention to detail. Commitment to teamwork and the ability to communicate effectively with staff and vendors.
- Ability to operate print production equipment and computer, along with other equipment.
- Ability to move heavy boxes of publications and organize inventory in production room and warehouse.
- Must have the ability to work with confidential information with good judgment and discretion.
Join our team
PSBA is always looking for talented individuals to join our team. If you are interested in the role outlined above and believe you meet the requirements, please complete the form below and a member of our team will be in touch.