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Reports to: School Board and/or Superintendent.
Mission Statement: To establish and maintain accurate and complete
school district records and well-documented business transactions.
Performance Objectives:
- Complete on time assignments desired by the board.
- Understand the priorities of the board.
- Meet the board’s quality expectations.
- Handle details for the board.
- Respond to special efforts required by the board.
Job Characteristics of the Board Secretary:
- Responds to the day-to-day priorities determined by the board.
- Assists the board in meeting its goals.
- Understands, appreciates and is sensitive to the entire school
district’s corporate culture.
- Modifies personal schedules to meet the needs of the board.
- Demonstrates dedication to the school district’s mission
and goals.
Desirable Behaviors of the Board Secretary:
- Prepares mentally and educationally.
- Communicates frequently with those needing assistance.
- Anticipates and attends to the tasks inherent in the board
secretary’s role.
Desirable Skills: (Not listed in any order of
priority)
1. "People" Skills
- Comply with confidentiality requirements.
- Understand the internal and external organizational relationships
of the board.
- Interact in a positive and professional manner.
- Demonstrate self-discipline.
- Possess communication, negotiation and mediation skills.
- Be discrete, diplomatic, active and listen attentively.
2. Technical Skills
- Take notes and write well.
- Organize people and tasks.
- Coordinate and set priorities.
- Research the School Code and other educational, legal and
technical terminology.
Key Result Areas: (Not listed in any order
of priority)
- Serves the board, the public, the superintendent and the
community.
- Represents the board and the district.
- Signs contracts, agreements, checks, correspondence, documents,
minutes and reports.
- Controls timelines, funds, deadlines, agendas, meetings and
moods.
- Collects information, opinions, ethics forms, surveys and
funds for miscellaneous occasions.
- Develops agendas, minutes, vacancy announcements, advertising
and postings.
- Prepares specifications, such as bids, financial reports
for the board, agendas, different types of reports, facilities.
- Coordinates agendas, travel, schedules, meetings and conferences.
- Acts as liaison with administration, school board, parent
groups, special-interest groups, support personnel and the media
via public relations.
- Advertises meetings, bids, sales, hearings, news releases,
vacancy announcements and postings.
- Notifies board members, media, administration and the public.
- Acts as the school district’s archivist.
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